Minutes - Meeting of the Port Phillip City Council - 11 December 2024
MINUTES OF THE Meeting of the Port Phillip City Council HELD 11 December 2024 IN St Kilda Town Hall AND VIRTUAL VIA TEAMS
The meeting opened at 6:35pm.
IN ATTENDANCE
Cr Crawford (Chairperson), Cr Buckingham, Cr Cunsolo, Cr Halliday, Cr Hardy, Cr Jay, Cr Makin, Cr Mears, Cr Thomann.
Chris Carroll, Chief Executive Officer, Brian Tee, General Manager City Growth and Development, Kylie Bennetts, General Manager Community Wellbeing and Inclusion, Lachlan Johnson, General Manager, Operations and Infrastructure, Claire Stevens, General Manager Organisational Capability and Experience, James Gullan, Acting Executive Manager Governance and Organisational Performance, Nellie Montague, Manager Safety and Amenity, Paul Wood, Manager City Development, James Ackroyd, Property Development Associate, Xavier Smerdon, Head of Governance, Rebecca Purvis, Senior Council Business Advisor, Emily Williams, Council Business Advisor.
The City of Port Phillip respectfully acknowledges the Traditional Owners of this land, the people of the Kulin Nations. We pay our respect to their Elders, past and present. We acknowledge and uphold their continuing relationship to this land.
1. Apologies
Nil.
2. Confirmation of Minutes
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That the minutes of the Meeting of the Port Phillip City Council held on 27 November 2024 be confirmed. A vote was taken and the MOTION was CARRIED. |
3. DECLARATIONS OF CONFLICTS OF INTEREST
Nil.
CONDOLENCE MOTION - PATSY THATCHER
Patsy Thatcher, formerly a long-time resident of Port Phillip, community worker, founding member on the Friends of Suai Committee, and great friend of the people of East Timor, who sadly passed away on 19 November 2024.
Moved Crs Mears/Thomann
· Expresses its deep regret on the passing of Patsy Thatcher.
· Offers its sincere condolences to their family and places on record its appreciation for their service to the City of Port Phillip.
A vote was taken and the MOTION was CARRIED unanimously.
CHANGE TO ORDER OF BUSINESS
Moved Crs Crawford/Cunsolo
That Council amends the order of business to consider urgent business first.
A vote was taken and the MOTION was CARRIED.
16. URGENT BUSINESS
Moved Crs Cunsolo/Thomann
That Council:
Accepts an item of urgent business relating to the Adass Israel Synagogue.
A vote was taken and the MOTION was CARRIED unanimously.
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Item 16.1 – Urgent Business - Adass Israel Synagogue |
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That Council: 1. Condemns the antisemitic terrorist attack on the Adass Israel Synagogue in Ripponlea on Friday 6 December 2024. 2. Recommits to stand with the Jewish community in Ripponlea and throughout the City of Port Phillip at this difficult time. 3. Condemns the increasing antisemitism being directed at the Jewish community and commits to continue to work with Jewish leaders to prevent and combat antisemitism. A vote was taken and the MOTION was CARRIED unanimously. |
4. PUBLIC QUESTION TIME and submissions
Public Questions are summarised below. The submissions were made verbally and can be listened to in full on our website: http://webcast.portphillip.vic.gov.au/archive.php
Public Question Time:
The question was not referred to officers for a response.
The Mayor adjourned the meeting at 6:56pm to manage a disruption in the gallery.
The meeting resumed at 6:59pm.
Lachlan Johnson, General Manager Operations and Infrastructure advised that the ACCC in November 2024 released their statement of issues which Council officers have reviewed.
The ACCC has identified issues that may raise concerns related to municipal waste services. The first concern related to Council is the reduction in competition in the supply of putrescible (decaying) waste disposal services for municipal waste. The ACCC is concerned that the proposed acquisition may have the effect of substantially lessening competition particularly in the vicinity of Melbourne’s central business district. The ACCC’s concerns were around the proposed acquisition of the Dynon Road transfer station and the impact that that may have to lower the overall waste management availability and therefore costs associated with their disposal and collection of putrescible waste.
Council’s putrescible waste is collected by Port Phillip is sent for disposal under contract directly to Melbourne Regional Landfill (MRL) in Ravenhall. Port Phillip does not use the Dynon Road as a Transfer Facility, therefore, we don’t foresee the acquisition of the transfer road by Cleanaway as an impact on Council’s current services.
The first concern is the risk of foreclosure of rivals in the supply of waste collection services.
The ACCC is concerned that the proposed acquisition may have the effect of substantially lessening competition. The ACCC is concerned that post-acquisition Cleanaway may have the ability and incentive to exercise the market power over other competitors for putrescible waste disposal both in the central and west regions of metropolitan Melbourne. This again relates back to the potential acquisition of Dynon Road. The ACCC go on to say that engaging in such a strategy may limit the ability of Cleanaway’s rivals to effectively compete for commercial and industrial collection customers, and may lead to higher prices and/or reduced quality for these collections services.
Council’s waste collection contracts are exclusive of waste disposal costs, we have one contract for waste collection and a separate contract for waste disposal therefore it is considered there will be no impact on the supply of competition for future waste collection contracts. In addition, Port Phillip's contract with the Melbourne Regional Landfill is part of a collective contract where Council has aggregated with other Council’s to create volume.
This contract includes other disposal sites should they be required. As an example if MRL is unavailable, we can use the Hanson site in North Melbourne. Higher prices or lower quality services at the Dynon Road Transfer Facility will not impact disposal costs for the City of Port Phillip. Lastly, new options for putrescible waste disposal are emerging all the time. For example, the Recovered Energy Australia is planning an energy recovery facility from putrescible wastes in Laverton. It is likely that there will be more competition for putrescible waste disposal for Port Phillip in the future.
Nellie Montague, Manager Safety and Amenity advised that in relation to the City Amenity officers, we constantly monitor the number of authorised staff to ensure appropriate governance and sufficient resourcing to conduct Council work. The six Frank mentioned were in the 2023 register. Two of those officers were temporary staff who have since finished up working at Port Phillip. We have added one temporary officer, so we currently have four City Amenity Officers as well as a Team Leader. This temporary increase in staff is due to community safety concerns, to ensure the safety of staff as they conduct their work and to assist with the Summer Management Program. We will continue to monitor the City Amenity staff to provide the best level of service and ensure staff safety.
Lachlan Johnson, General Manager Operations and Infrastructure advised that in relation to the Christmas tree collections, these can be booked as a hard/green waste pickups through Council’s website. I encourage residents to avail themselves to that opportunity. To ensure, that we meet our other dumped rubbish and hard waste collection programs, we place a cap of 100 collections per day. I note that Council collects between 2,000 and 3,000 booked and dumped rubbish requests per month. The collection cap ensures that we are able to provide that service through the high volume period. It may mean that it can sometimes take a few weeks for some collections to be collected. I encourage residents to go to Council’s website to book their tree in for collection which allows Council to collect trees more efficiently rather than if these are reported as dumped rubbish.
In accordance with rule 51.8 of Council’s Governance Rules, the following like questions relating to the Carlisle Street Car Park, St Kilda were grouped together and a single response provided:
James Ackroyd, Property Development Associate advised that in terms of Council’s vision, for the site, the land and the laneways were identified as potential development opportunities in the Council’s 2009 Carlisle Street Retail Renewal Precinct Structure Plan, followed by a 2018 Carlisle Street Carpark Strategy which established the vision and strategies that reflect how Council would like to see the area developed. On top of that, Council has a specific set of transactional objectives in relation to a future transaction of its land holdings in the precinct. These envisage new supermarket facilities, additional specialty retail floor space, potential for additional community space including public open space in the north east corner of the site, capacity for new higher density affordable housing, (public and private) on the upper levels with a focus on dwelling diversity, high level of physical integration with the Carlisle Street retail strip and replacements of the existing car parks at basement level.
In terms of mechanisms to achieve the Council’s objectives and vision, we use section 173 agreements which are agreements with the owner of the land with set out conditions or restrictions on the use or development of the land to achieve the planning objectives. A section 173 agreement would help achieve objectives such as commitment for new residential development, contributions to open space, retention of car parking, larger supermarket, public toilets facilities and retention of public access. Separately to that a Statutory Planning Process would determine more detailed matters of design outcome, how development would sit within the retail precinct, details of pedestrian links, traffic and transport management matters, heritage preservation and so on. Section 173 agreements can be enforced in the same way as permit conditions or the planning scheme and the purpose would be to make it easy to achieve the planning objectives for that particular precinct or parcel of land.
In terms of the whether the City of Port Phillip has sold any land to Coles, Port Philip has not sold any land to Coles in Balaclava. What we are proposing to do here is sell and seek community feedback on that proposal, with a decision as to whether to sell the land to be made at a future meeting of Council.
In relation to the question about best practise guidelines for the sale of land, the best practice guidelines are valuable to us and we use them to guide all of our property sale transactions. Council would act accordingly to the principles of the Local Government best practice guidelines noting that this proposed transaction is to be a private sale transaction rather than an open market transaction, which is a scenario that is provided for within the guidelines.
As noted in the Council report, consultation will involve publishing a notice on Council’s website for four weeks, publishing a notice in The Age Newspaper, writing to adjoining owners and residents, supporting awareness and highlighting the opportunity to make comments; carrying out an online Have Your Say Survey to enable the community to register their comments. We are also intending to hold interactive Q&A sessions, and online drop-in session. As part of the online awareness raising, we also intend to place physical signboards on all boundaries of the effected land parcels. Other avenues for awareness, such as social media are also being prepared. The engagement is proposed to take place outside of the summer holiday period from late February 2025. Following the Council resolution in August 2024, Council was in the caretaker period for much of September and October during which time Council is not able to undertake any engagement. Council does not wish to run the consultation over the summer period for obvious reasons.
Mayor Crawford followed up to ask if this is the usual process when there is a decision for an intention to sell and that we are following the next steps and we haven’t missed any steps.
James Ackroyd, Property Development Associate, confirmed that was correct.
Councillor Halliday clarified has Council transacted any way with Coles or any other party in any other land in that area in the lead up to this proposed sale, whether that be swaps, gifts or sales of land?
Chris Carroll, Chief Executive Officer, confirmed that Council has transacted a parcel of land behind the Woolworths car park as part of a previous public process, but not in the Coles carpark.
Council Report Submissions:
Item 8.1 Presentation of CEO Report – Issue 112 – October 2024
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· Frank Artuso |
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Item 10.1 341 Beaconsfield Parade, St Kilda West (PDPL/00334/2023)
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· Mark Naughton |
· Grace Bayliss-McCulloch |
· Mary Joy-Gleeson |
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· Elizabeth Bare |
· Ella Ogden (Applicant) |
· Roman Ilgauskas |
Item 10.2 Edwards Park Public Amenities – Outcomes of Community Engagement
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· Janine Mitten |
· Jos de Bruin |
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Item 14.1 Notice of Motion – Councillor Buckingham – Community Safety
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· Jenni Roper |
· Adrian King |
· Ron Burggraf |
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· Carolyn Hutchens |
· Rhonda Small |
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Item 16.1 Urgent Business – Urgent Business - Adass Israel Synagogue
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· Abe Schwartz |
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5. Councillor question time
· Councillor Jay: In relation to the Park Street Streetscape Improvement project. I’ve had businesses and residents contacting me to say that over the past seven years there has been so much construction in the area. They have had notification that construction will commence there in January for 26 weeks. Can officers please provide more information on the phases of the project and which part of the streets will be affected to inform the surrounding constituents so they can manage the impact on their businesses and be aware of the next six months?
Lachlan Johnson, General Manager Operations and Infrastructure advised that Council officers are very aware of the residents and traders of Park Street have been subject to a lot of construction works and activity in that area for a really long time. We have staggered the works for delivery but I will take the question on notice to provide Councillor Jay with accurate timelines of the phases of works proposed.
· Councillor Makin: Concerns tonight were raised during public question time in relation to the Pub in the Park event hosted by the North Port Hotel. Can Council officers please confirm that questions were raised by myself as ward Councillor and that some of the concerns will be addressed forthcoming?
Brian Tee, General Manager City Growth and Development, confirmed that a number of emails had been received from Councillor Makin over a period of time. We have addressed some of those and will continue to work with Councillor Makin to address some of the concerns raised, particularly in relation to the amenity issues such as noise.
The Mayor adjourned the meeting for a break at 8.01pm.
The meeting resumed at 8.11pm.
6. Sealing Schedule
Nil.
7. Petitions and Joint Letters
Nil.
8. Presentation of CEO Report
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PURPOSE 1.1 To provide Council with a regular update from the Chief Executive Officer regarding Council’s activities and performance. |
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That Council: 3.1 Notes the CEO Report – Issue 112 (provided as Attachment 1). 3.2 Authorises the CEO or their delegate to make minor editorial amendments that do not substantially alter the content of the report. A vote was taken and the MOTION was CARRIED unanimously. |
9. Inclusive Port Phillip
Nil.
10. Liveable Port Phillip
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10.2 Edwards Park Public Amenities - Outcomes of Community Engagement |
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PURPOSE 1.1 To present the findings of the community engagement on the Edwards Park Public Amenities and recommend that Council incorporate adjustments to the design to respond to community feedback and endorse proceeding with the relocation as proposed. |
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That Council: 3.1 Thanks community members who provided feedback on the upgrade of the Edwards Park Public Amenities. 3.2 Notes the Engagement Summary Report as included in Attachment 1. 3.3 Endorses proceeding to detailed design including mitigation measures described in this report, and construction of the public amenities, at location 2b as outlined in this report. 3.4 Notes the project budget allocation for design and construction is $392,000, inclusive of contingency and relocation of services. A vote was taken and the MOTION was CARRIED. Cr Halliday called for a DIVISION. FOR: Crs Buckingham, Crawford, Cunsolo, Halliday, Hardy, Makin and Thomann. AGAINST: Crs Jay and Mears. The MOTION was CARRIED. |
11. Sustainable Port Phillip
Nil.
12. Vibrant Port Phillip
Nil.
13. Well Governed Port Phillip
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PURPOSE 1.1 To provide Council with an overview of the results of the First Quarter 2024/25 Financial performance to budget (as required under Section 97 of the Local Government Act 2020) and seek approval for any unbudgeted items. |
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That Council: 3.1 Notes that full year cumulative cash surplus before the first quarter budget requests is $0.59 million which is $0.03 million less than budget of $0.62 million. 3.1.1 This includes $103,000 for ANZAC station precinct ongoing maintenance ($147,000 per annum, ongoing) with continued advocacy for transitional funding from Rail Projects Victoria. 3.2 Notes Attachment 1 – Financial Statements with accompanying explanatory notes. 3.3 Approves the following additional funding requests (see attachment 2 –Budget Requests): 3.3.1 $50,000 as one-off funding to fast-track essential and urgent works related to electrical line clearance in 2024/25. 3.3.2 $50,000 as one-off funding in 2024/25 to enhance Council’s preparedness for emergency and post emergency recovery, and subject to Budget 2025/26 development process include $70,000 for 2025/26. 3.3.3 $30,000 as one-off funding in 2024/25 for the preparation of a community safety plan, and subject to Budget 2025/26 development process includes $30,000 as one-off funding for additional work, including legal advice, research, project management and community engagement costs. 3.4 Notes Attachment 3 – Portfolio Deferrals and achievements. 3.5 Notes In accordance with Section 97(3) of the Local Government Act 2020, the Chief Executive Officer supported by the Chief Financial Officer, concludes that a revised budget for 2024/25 is not required. 3.6 Authorises the CEO, or their delegate, to reflect any changes made by Council at tonight’s meeting, and to make minor typographical corrections (including in any attachments to this report) before final publication. A vote was taken and the MOTION was CARRIED. Cr Halliday called for a DIVISION. FOR: Crs Buckingham, Crawford, Cunsolo, Halliday, Hardy, Makin, Mears and Thomann. AGAINST: Cr Jay. The MOTION was CARRIED. |
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13.2 Council Plan and Budget 2025/26 - Long Term Financial Outlook & Budget Development |
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PURPOSE 1.1 To provide an update on Council’s strategic and operating environment and to provide an overview of the assumptions and the parameters for the review of the Council Plan and development of the Budget 2024/25 and the Long-Term Financial Plan. |
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That Council: 3.1 Notes the outcomes from a preliminary review of the operating environment and strategic risks (Attachment 1). 3.2 Notes the growing challenges caused by the current economic environment including the impact of high inflation increasing the cost base of delivering Council services, infrastructure assets, and imposing further cost of living pressures on the community. 3.3 Notes that the Victorian Government continues to set the rates cap on forecast inflation well below actual inflation to mitigate cost of living pressures while requiring Council to absorb this shortfall gap. Council has absorbed up to 8.80 per cent over the last three budget years. 3.4 Endorses not applying to the Essential Services Commission for a higher rate cap for 2025/26. 3.5 Notes the 10-Year Financial Outlook and key parameters (outlined in Attachment 1) and the existing financial strategy which will be reviewed as part of the development of Budget 2025/26. 3.6 Notes that officers project a cumulative financial deficit of $108 million (rates capping challenge) over 10 years at existing service levels while maintaining our $3.4 billion of infrastructure and community assets and responding to population growth particularly in Fishermans Bend. 3.7 Notes that financial risks may further add to this financial deficit including uncertainty around the renewal of Council’s enterprise agreement, projected inflation rates and future rates increase, growing difficulty in achieving 1% efficiency savings target and ongoing cost shifting from other levels of Government. 3.8 Notes that to address this projected deficit and provide capacity/contingency for unbudgeted service requests and/or a reduction in the rate increase the following parameters will be used to guide the development of the draft Budget 2025/26: 3.8.1 Organisational efficiency target of 1 per cent of operating expenditure (excluding depreciation). 3.8.2 Review the project portfolio to ensure deliverability and value for money. 3.8.3 Development of options to generate new or additional revenue stream. 3.8.4 A global user fee increase assumption of 3.15 per cent (inflation plus 0.25 per cent) with consideration of benchmarking, fee cost recovery and affordability for the community. 3.9 Authorises the CEO, or their delegate, to reflect any changes made by Council at tonight’s meeting, and to make minor typographical corrections (including in any attachments to this report) before final publication. A vote was taken and the MOTION was CARRIED. Cr Halliday called for a DIVISION. FOR: Crs Buckingham, Crawford, Cunsolo, Halliday, Hardy, Makin, Mears and Thomann. AGAINST: Cr Jay The MOTION was CARRIED. |
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13.3 Proposed lease of 129 Beaconsfield Parade, Albert Park: Reporting feedback from consultation |
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PURPOSE 1.1 To report the submissions received on Council’s 129 Beaconsfield Parade, Albert Park Intention to Lease consultation. 1.2 To outline the proposed evaluation criteria and several potential future use scenarios. 1.3 To recommend Council proceeds with an Expression of Interest process to determine a preferred tenant to lease the property. |
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That Council: 3.1 Thanks community members who provided feedback on the Intention to Lease proposal for 129 Beaconsfield Parade, Albert Park. 3.2 Notes the Engagement Summary Report as included in Attachment 1. 3.3 Authorises that an Expression of Interest process be undertaken for a long-term lease of 129 Beaconsfield Parade, Albert Park. 3.4 Notes the intended evaluation criteria for the Expression of Interest process. 3.5 Notes that the outcome and recommendation arising from the Expression of Interest process will be reported to a subsequent meeting of Council. A vote was taken and the MOTION was CARRIED unanimously. |
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13.4 Proposed Discontinuance and Sale of Laneways R3317 and R3319, 60-66 Clarke Street, Southbank |
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PURPOSE 1.1 To consider whether Laneways R3317 and R3319 (adjoining 60-66 Clarke Street, Southbank, Victoria 3006), described in Plan of Crown Allotment OP125086 shaded green in the image below) (“the Road”), should be discontinued pursuant to the Local Government Act 1989 (Vic) (“the Act”) and sold to an adjoining property owner. |
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That Council: 3.1 Acting under section 17(4) of the Road Management Act 2004 (Vic), resolves that Laneways R3317 and R3319 be removed from Council’s Register of Public Roads on the basis that the Roads are no longer reasonably required for general public use for the reasons set out in this report. 3.2 Acting under clause 3 of Schedule 10 of the Local Government Act 1989 (Vic) (“the Act”): 3.2.1 Resolves that the statutory procedures be commenced to discontinue the Roads; 3.2.2 Directs that under sections 207A and 223 of the Act, public notice of the proposed discontinuance and sale of the Roads be given in The Age newspaper; 3.2.3 Resolves that the public notice required to be given under sections 207A and 223 of the Act should state that if the Roads are discontinued, Council proposes to sell the land in the Road to the adjoining owner of 60-66 Clarke Street, Southbank Victoria 3006; 3.2.4 Authorises the Chief Executive Officer, or their delegate, to undertake the administrative procedures necessary to enable Council to carry out its functions under section 223 of the Act in relation to this matter; 3.2.5 Resolves to hear and consider any submissions received pursuant to section 223 of the Act at a future Council meeting; 3.2.6 If no submissions are lodged in response to the public notice, authorise the Chief Executive Officer, or their delegate, to proceed to discontinue and sell the subject Land for $631,750 plus GST (subject to an updated valuation) plus costs associated with the sale in accordance with Council’s Road Discontinuance and Sale of Roads Policy (March 2022); and 3.2.7 Notes the applicant would be required to pay Council an additional sum of $57,024 plus GST for bluestone pavers currently in situ (144 sqm of bluestone pavers @ $396 per square metre). A vote was taken and the MOTION was CARRIED unanimously. |
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13.5 Proposed Discontinuance and Sale of Part of Laneway R1229 Merton Place, Albert Park |
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PURPOSE 1.1 For Council to consider whether part of the Laneway R1229 adjoining 18 Merton Place, Albert Park, being part of the Land contained within Certificate of Title Volume 3931 Folio 017 (described as Road Lot 1 on Title Plan 740609P) shown hatched in the image below (“the Road”), should be discontinued pursuant to the Local Government Act 1989 (Vic) (“the Act”) and sold to an adjoining property owner. |
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That Council: 3.1 Acting under section 17(4) of the Road Management Act 2004 (Vic), resolves that part of Laneway R1229 be removed from Council’s Register of Public Roads on the basis that the Road is no longer reasonably required for general public use for the reasons set out in this report. 3.2 Acting under clause 3 of Schedule 10 of the Local Government Act 1989 (Vic) (“the Act”): 3.2.1 Resolves that the statutory procedures be commenced to discontinue the Road; 3.2.2 Directs that under sections 207A and 223 of the Act, public notice of the proposed discontinuance and sale of the Road be given in The Age newspaper; 3.2.3 Resolves that the public notice required to be given under sections 207A and 223 of the Act should state that if the Road is discontinued, Council proposes to sell the land in the Road to the adjoining owner of 18 Merton Place, Albert Park Victoria 3206; 3.2.4 Authorises the Chief Executive Officer, or their delegate, to undertake the administrative procedures necessary to enable Council to carry out its functions under section 223 of the Act in relation to this matter; 3.2.5 Resolves to hear and consider any submissions received pursuant to section 223 of the Act at a future Council meeting; and 3.2.6 If no submissions are lodged in response to the public notice, authorise the Chief Executive Officer, or their delegate. to proceed to discontinue and sell the subject Land for $82,570 plus GST (subject to an updated valuation) plus costs associated with the sale in accordance with Council’s Discontinuance and Sale of Roads Policy (March 2023). A vote was taken and the MOTION was CARRIED unanimously. |
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1.1 To appoint Councillors to advisory committees, panels and external bodies until the end of the Council Term. 1.2 To present an updated suite of Terms of Reference documents for advisory committees and panels that provides a consistent approach to the administration and governance of these bodies to make it clearer for officers, committee members and the wider community. 1.3 To note the opportunity to review Council’s current advisory committees, to enhance strategic advice to Council for achievement of the new Plan for Port Phillip. |
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That Council: 3.1 Appoints Councillor representatives to advisory committees, panels and external bodies as per Attachment 1, effective from the date of this resolution until the end of the Council Term (unless otherwise resolved by Council) and publishes the respective appointments to Council’s website. 3.2 Does not appoint a Councillor to the ‘Love My Place Grant Program Panel’ which was included in Attachment 1. Requests officers to consider if this panel will continue as part of a future review. 3.3 Appoints Councillor Serge Thomann as the Councillor Delegate to the ‘Art Acquisition Reference Committee’, noting that this committee was omitted from Attachment 1. 3.4 Appoints Councillor Beti Jay to the Housing First Board, alongside Councillor Justin Halliday. 3.5 Notes updated Terms of Reference documents for Council’s respective advisory committees and panels will be brought back to Council for endorsement in February 2025 following the first committee meetings with appointed Councillor Delegates. 3.6 Notes that the terms of the LGBTIQA+, Multicultural Advisory Committee, and Older Persons Advisory Committee have been extended to June 2025 to allow committee participation in the development of the new Plan for Port Phillip. 3.7 Requests officers explore options for strengthening advisory committee functions for achievement of the new Council Plan and present findings back to Council before June 30, 2025. A vote was taken and the MOTION was CARRIED unanimously. |
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13.7 Amendment to the 2025 Council and Planning Committee Meeting Timetable |
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PURPOSE 1.1 To amend the Council and Planning Committee Timetable for 2025. |
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That Council: 3.1 Adopts the amended Council and Planning Committee Meeting timetable for 2025 (Attachment 1). 3.2 Notes that under the Governance Rules the Chief Executive Officer, or their delegate, after consultation with the Mayor, in the case of an administrative matter or an emergency situation, may alter the date, time or location of, or cancel a Council meeting by giving such notice to the Councillors and the public as is practicable. A vote was taken and the MOTION was CARRIED unanimously. |
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13.8 Changes to Planning Delegations (12 December 2024 until the first sitting of the Ordinary Council meeting in 2025) |
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PURPOSE 1.1 To delegate to the Chief Executive Officer (including the power to on delegate), the power to enable specific planning activities to be undertaken between the last Ordinary Council meeting being 11 December 2024 and the first Council meeting in 2025. |
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3.1 Delegates to the Chief Executive Officer (including the power to on delegate), effective for the period 12 December 2024 until the first sitting of the new Ordinary Council meeting on 5 February 2025, the power to: 3.1.1 To provide comments to the Minister for Planning for proposals, permit applications and/or planning scheme amendments in Council’s role as a referral authority. 3.1.2 To instruct Council’s Statutory Planners and/or Council’s advocates in relation to any application lodged with VCAT under Part 4, Division 2 or 3 of the Planning and Environment Act 1987, or an application for a planning scheme amendment or an application before an Advisory Committee. 3.2 All determinations made during the period 12 December 2024 through the exercise of these delegations until the first sitting of the new Planning Committee will be reported to an Ordinary Council Meeting or Planning Committee before the end of March 2025. A vote was taken and the MOTION was CARRIED unanimously. |
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13.9 Statutory Planning Delegated Decisions Report - Caretaker Period 5 September 2024 to 27 November 2024 (inclusive) |
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PURPOSE 1.1 To present a summary of planning decisions made by the Chief Executive Officer during the recent Council election caretaker period, as authorised by delegation at the Ordinary Council Meeting on 4 September 2024. |
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That Council: 3.1 Notes the two decisions made by the Chief Executive Officer under delegation from Council for the period between 5 September 2024 and 27 November 2024, being the period between last Ordinary Council Meeting before the Council enter the election caretaker period and the first sitting of the new Ordinary Council Meeting. A vote was taken and the MOTION was CARRIED unanimously. |
14. Notices of Motion
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14.1 Notice of Motion – Councillor Buckingham – Community Safety |
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That Council:- 1. Reaffirms its commitment to a safe, liveable and just community. 2. Requests that City of Port Phillip initiate a round table of key stakeholders, incorporating the City of Port Phillip, health, housing, community legal and social service providers, Victoria Police and other relevant stakeholders or recognised expertise to examine the current situation and review place-based models to address community safety issues in our high streets and surrounding areas. 3. Requests that the round table: a) Provide advice and case studies from other jurisdictions on community outreach models and consider opportunities to ensure best practice in the City of Port Phillip; b) Provide advice and case studies from other Council jurisdictions on how local laws can be used to provide community safety and protect the amenity of public spaces within the City of Port Phillip. The advice is to include consideration of police protocols and operations with the City of Melbourne and their applicability to the City of Port Phillip; c) Review the merit and feasibility of establishing an ongoing alliance to continue this work over the next four years. d) Provide recommendations to Council on the above within the short and long-term. 4. Requests that the Mayor write to the Chief Commissioner of Victoria Police seeking advice and recommendations on local laws in the City of Port Phillip, and a proposal on how any changes to the local laws would be used and work in practice. 5. Notes that officers have commenced work on the update of the City of Port Phillip’s Community Safety plan including opportunities for the public to share their lived experiences in relation to community safety and that Councillors will be updated on this regularly. A vote was taken and the MOTION was CARRIED unanimously. |
15. Reports by Councillor Delegates
Nil.
16. urgent business
This item was considered earlier in the meeting.
REBECCA PURVIS – OUTGOING SENIOR COUNCIL BUSINESS ADVISOR
The Mayor acknowledged the last Council meeting of Rebecca Purvis after seven years at the City of Port Phillip. The Mayor thanked them for their service to the City and wished them well for their future endeavors.
XAVIER SMERDON – OUTGOING HEAD OF GOVERNANCE
The Mayor also wished Xavier Smerdon well in their future endeavors, thanked them for their guidance in the Governance role and help in the induction process of the new Council.
17. Confidential Matters
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That Council resolves to move into confidential to deal with the following matters pursuant to section 66(2) of the Local Government Act 2020: 17.1 Childrens Infrastructure Program – Implementation Update 3(1)(a). Council business information, being information that would prejudice the Council's position in commercial negotiations if prematurely released; Reason: This report contains information that, if released prematurely, would compromise Council’s ability to undertake consultation successfully. Information contained in an attachment to this report contains confidential decisions of Council. A vote was taken and the MOTION was CARRIED unanimously. |
The meeting was closed to the public at 9:22pm.
The meeting reopened to the public at 9.56pm.
As there was no further business the meeting closed at 9.56pm.
Chairperson ________________________________________