Minutes - Meeting of the Port Phillip City Council - 18 June 2025
MINUTES OF THE Meeting of the Port Phillip City Council HELD 18 June 2025 IN St Kilda Town Hall AND VIRTUAL VIA TEAMS
The meeting opened at 6:32pm.
IN ATTENDANCE
Cr Crawford (Chairperson), Cr Buckingham, Cr Cunsolo, Cr Halliday, Cr Hardy, Cr Jay, Cr Makin, Cr Mears, Cr Thomann.
Chris Carroll, Chief Executive Officer, Brian Tee, General Manager City Growth and Development, Kylie Bennetts, General Manager Community Wellbeing and Inclusion, Lachlan Johnson, General Manager, Operations and Infrastructure, Claire Stevens, General Manager Organisational Capability and Experience, Robyn Borley, Director Governance and Performance, Dana Pritchard, Manager Open Space, Recreation and Community Resilience, Mike Fisher, Manager City Planning and Sustainability, Simon Hill, Executive Manager Waste and City Maintenance, Paul Wood, Manager City Development, Renae Walton, Principal Climate Officer, Dr Natalie Barron, Principal Water Officer, Darren Camilleri, Planning Coordinator Canal Ward, Mitch Gillett, Acting Head of Governance, Emily Williams, Senior Council Business Advisor, Joshua Vearing, Council Business Advisor.
The City of Port Phillip respectfully acknowledges the Traditional Owners of this land, the people of the Kulin Nations. We pay our respect to their Elders, past and present. We acknowledge and uphold their continuing relationship to this land.
1. Apologies
Nil.
2. Confirmation of Minutes
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That the minutes of the Meeting of the Port Phillip City Council held on 21 May 2025 be confirmed. A vote was taken and the MOTION was CARRIED. |
3. DECLARATIONS OF CONFLICTS OF INTEREST
Nil.
PRESENTATION OF AWARD
The Mayor accepted an award on behalf of the City of Port Phillip for receiving an Engineering Excellence IPWEA Award for the Lagoon Reserve Sports Field Redevelopment.
Dana Pritchard, Manager Open Space, Recreation and Community Resilience stated that In May, City of Port Phillip was awarded the Engineering Excellence Award by the Institute of Public Works Engineering Australasia (IPWEA) in the Public Works Project under $2 million category for the Lagoon Reserve Sports Field Redevelopment. The sports ground had previously been plagued with poor ground quality and uneven surfaces, as the site used to be a Lagoon. The upgrade delivered a complete reconstruction of the sports field oval, state-of-the-art drainage, new cricket nets, and modern lighting - ensuring the space is now safe, accessible, and playable all year round. The project not only improves access to formal sport but also strengthens the use of the site for all forms of recreation. We thank our project team, contractors, and community members who contributed to this success.
The Mayor congratulated the team on behalf of the City.
4. PUBLIC QUESTION TIME and submissions
Public Questions are summarised below. The submissions were made verbally and can be listened to in full on our website: http://webcast.portphillip.vic.gov.au/archivephp.
Public Question Time:
· Sean Mulcahy: Could Council please provide an update on the St Kilda Hill (Heritage Overlay 5) Precinct Review, including (a) whether a consultant has been appointed to undertake the preliminary assessment and, if so, who; and (b) whether the Victorian Pride Centre at 79-81 Fitzroy Street and the former site of Mandate (one of Melbourne's first gay nightclubs) at 31 Carlisle Street are or will be included in the list of properties to be investigated?
Mike Fisher, Manager City Planning and Sustainability advised that the first stage of the St Kilda Hill Heritage Overlay 5 Heritage Review was delivered in June 2025. The consultant appointed to undertake Stage 1 of the Review was Lovell Chen Heritage. The former Mandate Nightclub at 23-31 Carlisle Street, was part of the Stage 1 review. While a significant cultural institution, the Victorian Pride Centre was not reviewed as it was built too recently (2021) to meet the threshold for heritage significance. The Australia Queer Archives (AQUA) Collection is located inside the Victorian Pride Centre and is already recognised as having state heritage significance and is on the Victorian Heritage Register (H2449).
· Frank Artuso: Given the $800K to $1million annual cost to the City of Port Phillip ratepayers for reprocessing contaminated recyclables is disproportionately attributed to high-rise apartments waste materials and that the Victorian Planning Provisions (VPP) Apartment Design Guidelines updated 16/9/2024 do not distinguish between the four waste streams; landfill, paper/plastics, organics and glass in Waste Chute Design, what projected cost increases is expected as more high-rise developments enter the market over the next decade?
Beyond education and signage, which have shown a level of success, does CoPP believe there is a need to bridge the policy gap between then State Government waste mandates and the VPP Apartment Design Guidelines?
Are there emerging technologies or engineering solutions being considered to retrofit or redesign existing high-rise waste chutes to reduce contamination and lessen the financial burden to ratepayers?
Given CoPP dealings with developers what reaction does it perceive from them and their industry lobby and therefore State legislators or can Council apply its own local policy on this specific area noting State Gov't recent overriding development provisions?
Simon Hill, Executive Manager Waste and City Maintenance advised that calculating projected cost increases based on the assumption of high rise developments forcing up the overall contamination rates of Council’s kerbside recycling service is not something that Council have investigated. The complexity and assumptions required to do this make calculating such a figure impractical. Council are currently focusing on how to reduce contamination, and are looking at how Council works with residents across different housing types. In Council’s most recent audit, conducted in November last year, it was found that on average:
· Single Unit Dwellings (SUDs) have 8.69% contamination
· Low rise Multi-Unit Dwelling (MUDs) (less than 6 storeys) have 18.78% contamination
· Mid rise MUDs (6-10 storeys) have 26.29% contamination
· High rise MUDs (10+ storeys) have 11.28% contamination
According to our most recent audit, the areas of highest contamination are actually low-rise and mid-rise MUDs. These buildings are much less likely to have chutes than high-rise buildings, which have a similar contamination rate to stand alone houses. This indicates that the problem may not be chute use. We have been investigating what other factors contribute to this contamination rate as part of our recent waste and recycling consultation. Council are currently investigating how best to address this, and may include it in the new Waste and Recycling Strategy. Potential methods of addressing this include updating Council’s Waste Management Planning Guidelines and advocacy to the State Government.
Council has no authority to look at the retrofitting of waste chutes. Once a waste management plan is approved and a building is constructed, Council has no authority to ask for changes to the management of waste. This includes in the retrofitting of waste chutes. The State Government has legislated that residents that access a Council recycling service have access to the new services – that is, Food Organic and Garden Organic (FOGO) and glass. That means Council has authority to provide a glass bin to a property, and also authority to audit and investigate the bins when they are presented to the kerb for collection. But how the waste is dealt with on the property – that is, how the chute works – is outside the powers of Council’s authority.
Paul Wood, Manager City Development advised that in relation to Council’s planning decision making powers, we must have regard to the planning provisions that apply to the land. As mentioned by Simon Hill, Council has opportunity to review its Waste Management Planning Guidelines to inform decision making and to advocate to State Government.
· Eugene Dapper: I’d like to ask for an update on the Elder Smith Reserve Netball Courts project. Given the delays caused by site constraints, can Council confirm that Elder Smith Reserve is still the committed location for the courts and pavilion? Additionally, can Council provide an updated and realistic timeline for when construction is expected to begin and be completed?
Kylie Bennetts, General Manager Community Wellbeing and Inclusion advised that as outlined in the CEO report as part of Councils agenda, officers have provided an update around some of the issues being experienced at Elder Smith Reserve, and also some further investigations that are underway, which are preliminary investigations at this time around the suitability around a potential alternate spaces. Councillors have been briefed on this matter, and it is anticipated that a further update regarding feasibility will be provided in the coming months. Council understands that club representatives were last updated at the beginning of May and were advised that investigations regarding requirements to address site constraints at Elder Smith Reserve continue, and in parallel officers are looking into the feasibility of alternate locations. It is not possible to provide a definitive timeline as it will be dependent on the outcome of the feasibility work, but officers are working as quickly as they can to come back to Councillors.
· Eamon Dawson: A question was asked earlier this year in a Council meeting about the future use of Artificial Intelligence (AI) for Council and Councillors. The CEO responded that they were looking into its use. Will AI technology be available for councillors to help them summarise large volumes of documents?
Now that the pepper corn retailers have been evicted from 63-73 Fitzroy Street, St Kilda, underneath the Easy Stay Hotel, what is the future timeframe of this site being developed by Fortis?
Since the Community Safety Round Table in March, we have been told that the Service Providers who were involved would be meeting on a regular basis, has this happened yet, if not when and will any members of council be involved? In the Community Safety Round Table report there are 33 recommendations to council 14 of them put in the timeframe of Immediate, 5 of these were passed immediately. Where is the Council at with the remaining 9 recommendations classified as Immediate? Of the recommendations from the Community Safety Round Table that were passed, at what stage is council at, particularly recommendation 12, 16 and 24?
Claire Stevens, General Manager Organisational Capability and Experience advised that in relation to AI, the Council is piloting the introduction of Microsoft Pilot to support Councillors and Council officers. It is an AI powered tool that can assist in summarising large volumes of documents and improving access to key information. Council is planning a phased rollout to target users in the 25/26 financial year, and as part of this the Digital Technologies and Services team will provide training and support to help Councillors and officers who wish to use it to build confidence in using these tools. Importantly, Council are currently drafting an AI policy to ensure AI tech is used responsibly, ethically and with appropriate safeguards. This this policy will guide use of AI tools across the organsiation as this space evolves and it will reinforce the importance of transparency and accountability. Whilst AI can streamline work and processes, it is not a substitute for human judgement and all outputs would need to be critically reviewed, and decision making remains with the human user of the tool.
Paul Wood, Manager City Development advised in relation to 63-73 Fitzroy Street, St Kilda, under the planning permit, the approved development must start before 22 September 2026. Council understands that the permit holder is currently preparing all pre-commencement requirements in order to start development within this timeframe.
Brian Tee, General Manager City Growth and Development advised that in relation to the outcome of the Community safety Roundtable which is currently out for Community consultation. While there have been no formal meetings with service providers, service providers are continuing to meet regularly. Officers are meeting with service providers as we look to implement those recommendations. In relation to the specific recommendations, Council are working through each recommendation and looking to implement them, some of which require funding, and funding has been provided for in the draft budget. In relation to recommendation 12, meetings with stakeholders and service providers are underway. In relation to recommendation 16, Council’s service agreements have been reviewed to ensure they align with community safety outcomes and the implementation of the recommendations. In relation to recommendation 24, which deals with CPTED and how to redesign existing buildings to make them safer, Council have completed an initial assessment, and the implementation of changes identified in the assessment will require funding, and a request for funding has been included in the 25/26 budget.
· Katrina Mathers: I am a here today as a representative for 106 Art Studios and Gallery. For those who don’t know the plight for 106 at the moment, we’re a 30-year old community based, volunteer run artist hub for artists. A planning permit has been approved to redevelop the building that we’re in into apartments so we’re going to have to move. I want to bring everyone up to speed that we are planning on a phase 2 existence and need council help. We are preparing a proposal document that we want to present to council and ask that everyone here reads it. As I understand you’re accepting the budget at the next meeting, is there anything else we could do to convince you to support us in our phase 2 existence, substantially, financially and in terms of infrastructure support to find a new location?
The question was taken on notice.
Council Report Submissions:
Item 7.1 Petition: Woodgate Street and Boundary Street Lighting
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· Claire Somerville |
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Item 10.2 Edwards Park Public Amenities Location
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· Shirley Andersson |
· Malcolm Garrow |
· Paula Hagiefremidis |
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· Jos de Bruin |
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Item 11.2 Private Kerbside Electric Vehicle Charging
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· Rod Walker |
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13.1 Existing Use Rights Associated with the International Society for Krishna Consciousness (ISKCON) Temple at 197 Danks Street, Albert Park
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· Michelle Ronan |
· Jennifer Borg |
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5. Councillor question time
· Councillor Buckingham: Last week I participated in a community conversation hosted by the Southside Foundation and the Port Phillip community group about food security and food relief in the City of Port Phillip. It was attended by a range of community organisations that provide food relief. We discussed the challenges and opportunities to better coordinate and deliver food to those people who need it most. One of the key challenges was that our food relief agencies and Not For Profits do not have access to FOGO bins. What is the Council doing to provide these food relief agencies with FOGO bins?
Lachlan Johnson, General Manager Operations and Infrastructure provided a response. Council recognises the importance of these charities that provide a vital service for members of the community. Council rolled out a FOGO service to single unit dwellings and multi-level dwellings over the last 18 months which has shown great success for those residents who have been able to access it. Officers are in the process of contacting approximately 20 food charities across the city to provide them with access to a curbside FOGO service as part of a small expansion to that service so that they can have a sustainable and easy way to dispose of food waste.
6. Sealing Schedule
Nil.
7. Petitions and Joint Letters
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A Petition containing 91 signatures, was received from residents of Woodgate Street and Boundary Street. |
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The following question was taken on notice during discussion of the item: · Councillor Makin: We’ve highlighted that we’re going to be undertaking a municipal wide assessment of the public lighting network through the next financial year. It would be useful to talk through the methodology around the assessment. Will part of the prioritisation include proximity to public transport, proximity to likelihood of urban renewal of those precincts in order to see an increase in pedestrian traffic in these areas? Lachlan Johnson, General Manager, Operations and Infrastructure took the question on notice. |
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That Council: 1. Receives and notes the Petition. 2. Thanks the petitioners for their Petition relating to street lighting between Woodgate and Boundary Streets, South Melbourne. 3. Directs the CEO, or their delegate, to arrange for the temporary deployment of a lighting solution to improve the current situation, and the pruning of trees to address shading issues impacting lighting performance. 4. Provides a response at a future Council meeting, informed by the municipal wide assessment of the public lighting network. A vote was taken and the MOTION was CARRIED unanimously. |
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A Petition containing 19 signatures was received from residents of Alma Ward, Albert Park Ward & City of Port Phillip |
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That Council: 1. Receives and notes the petition. 2. Thanks the petitioners for their petition. 3. As this petition pertains to an operational matter, in accordance with Council’s Governance Rules, Council refers the petition to the CEO for consideration. 4. Notes that Council has recently completed community engagement on proposed improvements to Argyle Street, which were instigated in response to community advocacy. 5. Notes that the feedback received via the petition will be included and responded to as part of the community engagement process. A vote was taken and the MOTION was CARRIED unanimously. |
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A Petition containing 26 signatures, was received from the residents of Alma Ward, Albert Park Ward and the City of Port Phillip. |
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That Council: 1. Receives and notes the Petition and provides a response as part of the Balaclava & East St Kilda Urban Forest Precinct Plan report being considered at a future Council meeting. A vote was taken and the MOTION was CARRIED unanimously. |
8. Presentation of CEO Report
9. Inclusive Port Phillip
10. Liveable Port Phillip
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PURPOSE 1.1 This report responds to community feedback, and a community petition, seeking Council to consider further options for the sighting and upgrade of public amenities in Edwards Park. 1.2 The report provides three location options for Council to consider. |
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Lachlan Johnson, General Manager Operations and Infrastructure advised an error has been identified in table at 4.29 of the report, relating to the CPTED scores. The CPTED scores in the table are an average, and with the addition of location 5 they were provided as a sum. The overall CPTED score should -0.2, rather than -1.4. |
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That Council: 3.1 Extends its thanks to the community for their feedback on the location options for upgrading the public toilets in Edwards Park. 3.2 Notes the updated assessment of options within the park against the considerations required under the Public Toilet Plan. 3.3 Resolves to construct new public amenities in Edwards Park at location 1a: in the southwest corner of the park, and increase the project budget by up to $70,000 for additional sewer outfall pumping infrastructure, by drawing down upon the Asset Renewal Reserve. A vote was taken and the MOTION was CARRIED unanimously. |
The mayor adjourned the meeting for a break at 7:54pm.
The meeting resumed at 8:04pm.
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PURPOSE 1.1 To consider and determine a Section 72 Amendment application to amend an existing planning permit to change the use of the site from an office building with café at ground level and roof terrace to a residential hotel that retains the café and roof terrace and to add an additional (seventh) storey. |
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3.1 That the Responsible Authority, having caused the application to be advertised and having received and noted the objections, issue a Notice of Decision to Grant an Amended Permit. 3.2 The permit preamble and conditions will show changes including deletions as strikeout and new requirements in bold (excluding headings which remain bold). 3.3 That a Notice of Decision to Grant an Amended Permit be issued at 190-192 St Kilda Road, St Kilda subject to the following: Amended permit preamble
Amended Plans Required 1 Before the use and development starts, amended plans to the satisfaction of the Responsible Authority must be submitted to and approved by the Responsible Authority. When approved, the plans will be endorsed and will then form part of the permit. The plans must be drawn to scale with dimensions and an electronic copy must be provided. The plans must be generally in accordance with the advertised plans, received on received on 26 March 2025 and identified as Project No. 23-0016, prepared by PTD Studio, drawing numbers TP100, TP101, TP102, TP103, TP104, TP105, TP106, TP108, TP107, TP108, TP201, TP202, TP203, TP204, TP301, TP302, TP401, TP402, TP403, TP404, TP500, TP501 but modified to show: a) Deleted b) A full schedule of materials, finishes and paint colours including details of the northern wall to demonstrate that the scale of the patten can break scale of the northern wall and that the 3 subtle grey tones are distinct enough to be seen from the street and from a distance. c) Any changes as required by the amended Waste Management Plan as per the requirements of Condition 12. d) Any changes as required by the Landscape Plan as per the requirements of Condition 17. e) Deleted. f) Any changes as required by the sustainable design and water sensitive urban design initiatives included in the Sustainable Management Plan as required by condition 23. g) Deleted h) The size of any solar photovoltaic system and solar hot water panels proposed. i) Deleted. j) The 600mm deep recessed windows on levels 1 - 3 reduced to a depth of between 300-400mm with the exception of the windows with a planter box which can retain the 600mm. k) The door to the bike store as transparent or semitransparent. l) All cars able to enter and exit the basement through a single centrally located door. m) Detail of the car stacker including cross sections and elevations within the development floor plans and elevations.
o) Reduced width of fin elements located between hotel rooms above the podium levels to provide greater differentiation between the podium and tower. p) The area of public art increased to the top of the ground level wall on the south and east elevation. q) Recession of the section of wall containing the windows to the central corridor to create separation between the two separate sections of hotel rooms on either side of the corridor windows on the south elevation. r) Deletion of any reference to the electronic, major promotion sky signage which is no longer part of the proposal. s) A café window on the south elevation and the inclusion of a narrow servery bar as shown on pages 5 and 6 of the publicly advertised renders as part of Planning Permit amendment application 715/2016/A. No alterations 2 The layout of the site and the size, levels, design and location of buildings and works shown on the endorsed plans and the layout and description of the use(s) as shown on the endorsed plan must not be modified for any reason without the prior written consent of the Responsible Authority, unless the Port Phillip Planning Scheme exempts the need for a permit. Satisfactory continuation 3 Once the development has started it must be continued and completed to the satisfaction of the Responsible Authority. External finishes 4 Concurrent with the endorsement of plans, a full schedule of materials, finishes and paint colours, including colour samples (colour samples in a form that is able to be endorsed and held on file), must be submitted to, be to the satisfaction of and approved by the Responsible Authority. When approved, the plans will be endorsed and will then form part of the permit. No Change to external finishes 5 All external materials, finishes and colours as shown on the endorsed plans must not be altered without the written consent of the responsible authority. 6 Deleted. Car Parking Stacker Maintenance and Provision 7 The mechanical car stackers are to be maintained in a good working order and be permanently available for the parking of vehicles in accordance with their purpose, to the satisfaction of the Responsible Authority. Car Parking – Free of Charge 8 The areas set aside for car parking, shown on the endorsed plans, must be made available for use free of charge to employees and visitors at all times when the use is in operation and must not be used for any other purpose to the satisfaction of the Responsible Authority. Lighting 9 External lighting of the areas set aside for car parking, access lanes and driveways must be designed, baffled and located to the satisfaction of the Responsible Authority to prevent any adverse effect on adjoining land. Storage and disposal of garbage 10 Provision must be made for the storage and disposal of garbage to the satisfaction of the Responsible Authority. All garbage storage areas must be screened from public view. Amenity 11 The amenity of the area must not be detrimentally affected by the development through the: a) Transport of materials, goods or commodities to or from the land b) Appearance of any building, works or materials c) Emissions of noise, artificial light, vibration, smell, fumes, smoke, steam, soot, ash, dust, waste water, waste products, grit or oil; d) Presence of vermin; e) Change to television and/or radio reception f) In any other way Waste Management 12 Concurrent with the endorsement of plans, a Waste Management Plan based on the City of Port Phillip's Waste Management Plan Guidelines for Developments must be prepared by a Waste Management Engineer or Waste Management Planner to the satisfaction of the Responsible Authority and endorsed as part of this permit. The Plan must relate to the plans identified in condition 1 and include reference to the following: · Land use type. · The estimated garbage and recycling volumes for the whole development. · Bin quantity, size and colour. · The garbage and recycling equipment to be used. · Collection frequency. · The location and space allocated to the garbage and recycling bin storage area and collection point. · The waste services collection point for vehicles, noting that with cars parked in Somerset St, the clearance may not allow access for waste trucks. Therefore, waste collection vehicles would need to park on St Kilda Rd and collect the bins manually. · Waste collection provider. · How tenants will be regularly informed of the waste management arrangements. · Scaled waste management drawings. · Signage. Once submitted and approved, the waste management plans must be carried out to the satisfaction of the Responsible Authority. Noise Report 13 Before the development commences, a report which relates to the plans identified in condition 1 must be prepared by a suitably qualified Acoustic Consultant and must be submitted to, approved by and be to the satisfaction of Responsible Authority and must address: a) Any noise attenuation measures to supress noise from plant equipment and car stacker. All measures outlined in the Noise Report must be incorporated into the development, to the satisfaction of the Responsible Authority. Urban Art Plan 14 Before the occupation of the development allowed by this permit, an urban art plan in accordance with Council's Urban Art Strategy must be submitted to, be to the satisfaction of and approved by the Responsible Authority. The value of the urban art must be at least 0.5% of the total building cost of the development to the satisfaction of the Responsible Authority. Urban art in accordance with the approved plan must be installed prior to the occupation of the building to the satisfaction of the Responsible Authority. Walls on or facing the boundary. 15 Before the occupation of the development allowed by this permit, all new or extended walls on or facing the boundary of adjoining properties and/or a laneway must be cleaned and finished to a uniform standard to the satisfaction of the Responsible Authority. Unpainted or unrendered masonry walls must have all excess mortar removed from the joints and face and all joints must be tooled or pointed also to the satisfaction of the Responsible Authority Painted or rendered or bagged walls must be finished to a uniform standard to the satisfaction of the Responsible Authority. Construction of the footpath 16 Prior to the occupation of the development, the 1.2 metre wide footpath on Somerset Street must be constructed in accordance with plans approved by the Responsible Authority and to the satisfaction of the Responsible Authority. Landscape Plan 17 Concurrent with the endorsement of plans, a detailed Landscape Plan which relates to the plans identified in condition 1, must be submitted to, approved by and be to the satisfaction of the Responsible Authority. When the Landscape Plan is approved, it will become an endorsed plan forming part of this Permit. The Landscape Plan must incorporate: a) Buildings and vegetation (including botanical names) on neighbouring properties within 3m of the boundary. b) All street trees and/or other trees on Council land. c) A planting schedule of all proposed vegetation including botanical names; common names; pot sizes; sizes at maturity; quantities of each plant; and details of surface finishes of pathways and driveways. d) Landscaping and planting within all open space areas of the site. e) Water sensitive urban design. All species selected must be to the satisfaction of the Responsible Authority. Completion of Landscaping 18 The landscaping as shown the endorsed Landscape Plan must be carried out and completed to the satisfaction of the Responsible Authority before the occupation of the development and/or the commencement of the use or at such later date as is approved by the Responsible Authority in writing. Landscaping maintenance 19 The landscaping as shown on the endorsed Landscape Plan must be maintained, and any dead, diseased or damaged plant replaced in accordance with the landscaping plan to the satisfaction of the Responsible Authority. No equipment and services 20 No equipment, services and exhausts other than those shown on the endorsed plan must be erected above the roof level of the building unless otherwise agreed to in writing by the Responsible Authority. Treatment of fumes 21 Fumes from any cafe/restaurant kitchen(s) must be treated within the mechanical exhaust system to ensure that any discharge does not create a nuisance (as defined under the Health Act 1958). Options available include carbon filters, ultra violet ozone producing lamps, electrostatic precipitation, odour neutralising system or other suitable method. The method of treatment must be designed, installed, operated and maintained to the satisfaction of the Responsible Authority. Regulation of deliveries and rubbish collection 22 Deliveries to and from the site, including rubbish collection, must only take place between: · 7:00am and 10:00pm Monday to Friday · 7:00am to 10:00pm Saturday · 10:00am and 9:00pm Sunday Sustainable Management Plan 23 Concurrent with the endorsed plans, a revised Sustainable Management Plan which relates to the plans identified in condition 1, that outlines proposed sustainable design and water sensitive urban design initiatives must be submitted to, be to the satisfaction of and approved by the Responsible Authority. When approved, the Plan will be endorsed and will then form part of the permit and the project must incorporate the sustainable design initiatives listed. Incorporation of Sustainable Design and Water Sensitive Urban Design Initiatives 24 Before the occupation of the development approved under this permit, the project must incorporate the sustainable design and water sensitive urban design initiatives listed in the endorsed Sustainable Management Plan, and thereafter maintained to the satisfaction of the Responsible Authority. Implementation of Sustainable Design initiatives 25 Prior to the occupation of any building approved under this permit, a report from the author of the Sustainable Management Plan (Sustainable Built Environments), approved pursuant to this permit, or similarly qualified person or company, must be submitted to the satisfaction of the Responsible Authority. The report must confirm that all measures specified in the Sustainable Management Plan have been implemented in accordance with the approved Plan. Maintenance Manual for Water Sensitive Urban Design Initiatives (Stormwater Management) 26 Before the development starts (other than demolition or works to remediate contaminated land), a Maintenance Manual for Water Sensitive Urban Design Initiatives must be submitted to and approved by the Responsible Authority. The manual must set out future operational and maintenance arrangements for all WSUD (stormwater management) measures. The program must include, but is not limited to: · inspection frequency · cleanout procedures · as installed design details/diagrams including a sketch of how the system operates The WSUD Maintenance Manual may form part of a broader Maintenance Program that covers other aspects of maintenance such as a Building User's Guide or a Building Maintenance Guide. Site Management Water Sensitive Design 27 The developer must ensure that: a) No water containing oil, foam, grease, scum or litter will be discharged to the stormwater drainage system from the site; b) All stored wastes are kept in designated areas or covered containers that prevent escape into the stormwater system; c) The amount of mud, dirt, sand, soil, clay or stones deposited by vehicles on the abutting roads is minimised when vehicles are leaving the site. d) No mud, dirt, sand, soil, clay or stones are washed into, or are allowed to enter the stormwater drainage system; e) The site is developed and managed to minimise the risks of stormwater pollution through the contamination of run-off by chemicals, sediments, animal wastes or gross pollutants in accordance with currently accepted best practice. Use of the roof terrace 28 The roof terrace must only be used between the hours of 7am and 11pm, unless with the prior written consent of the Responsible Authority. Time for starting and completion 29 This permit will expire if one of the following circumstances applies: a) The development is not started within two years of the date of this permit. b) The development is not completed within two years of the date of commencement of works. c) The use is not commenced within 2 years. The Responsible Authority may extend the periods referred to if a request is made in writing before the permit expires or within three months afterwards. A vote was taken and the MOTION was CARRIED unanimously. |
11. Sustainable Port Phillip
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PURPOSE 1.1 To
recommend a response to Melbourne Water’s request to update the
technical specifications underpinning the municipal wide flood model. |
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That Council: 3.1 Endorses option 1 to refer the matter of updating the flood model specification back to Melbourne Water as the technical experts and floodplain manager. A vote was taken and the MOTION was CARRIED unanimously. |
12. Vibrant Port Phillip
Nil.
13. Well Governed Port Phillip
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PURPOSE 1.1. To facilitate the adoption of the Terms of Reference documents for the Youth Advisory Committee. 1.2. To facilitate an extension of a previously committed timeframe for the advisory committee review. 1.3. To pause the recruitment of new members for the Multicultural, LGBTIQA+ and Older Persons advisory committees until the advisory committee review is completed. 1.4. To reconstitute the Quick Response Grants Program Assessment Panel in line with Victorian Auditor General Office recommendations. |
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That Council: 3.1 Adopts the updated Terms of Reference documents for the: · Youth Advisory Committee as outlined in Attachment 1 3.2 Authorises the Chief Executive Officer, or their delegate, to make minor changes that do not materially alter the Terms of Reference document. 3.3 Grants officers an extension until 30 September to report back on Council’s advisory committee review. 3.4 Notes the valuable contributions of the LGBTIQA+ advisory committee and pauses recruitment of new members pending the outcome of the advisory committee review. 3.5 Notes the valuable contributions of the Multicultural advisory committee and pauses recruitment of new members pending the outcome of the advisory committee review. 3.6 Notes the valuable contributions of the Older Persons Advisory Committee and pauses recruitment of new members pending the outcome of the advisory committee review. 3.7 Revokes Councillors who were appointed at the 11 December 2024 Ordinary Meeting from the: · Quick Response Grants Program Assessment Panel A vote was taken and the MOTION was CARRIED unanimously. |
14. Notices of Motion
Nil.
15. Reports by Councillor Delegates
Nil.
16. URGENT BUSINESS
Nil.
17. Confidential Matters
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That Council resolves to move into confidential to deal with the following matters pursuant to section 66(2) of the Local Government Act 2020: 17.1 St Kilda Pier Landside Works Upgrade - Contract Award 3(1)(g(ii)) private commercial information, being information provided by a business, commercial or financial undertaking that if released, would unreasonably expose the business, commercial or financial undertaking to disadvantage. Reason: This report contains the assessment and recommendation arising from a confidential procurement process. Further, the report outlines options available to address a budget shortfall. The costings of these options are commercial in confidence. Disclosure of this information publicly may impact Council's ability to work with the recommended contractor in the delivery of the project. 17.2 Delivered Meals Contract Extension Report 3(1)(g(ii)) private commercial information, being information provided by a business, commercial or financial undertaking that if released, would unreasonably expose the business, commercial or financial undertaking to disadvantage. Reason: The report contains specific information regarding the current contract spend, and contractor performance which would unreasonably expose the business. A vote was taken and the MOTION was CARRIED. |
The meeting closed to members of the public at 9.07pm.
The meeting reopened to members of the public at 9:39pm
As there was no further business the meeting closed at 9.39pm.
Chairperson ________________________________________
