Special Meeting of the Port Phillip City Council
14 May 2024
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Welcome Welcome to this Special Meeting of the Port Phillip City Council. Council Meetings are an important way to ensure that your democratically elected representatives are working for you in a fair and transparent way. They also allow the public to be involved in the decision-making process of Council. About this meeting There are a few things to know about tonight’s meeting. Only the items specified in the agenda will be considered. Each item has a report written by a Council officer outlining the purpose of the report, all relevant information and a recommendation. Council will consider the report and either accept the recommendation or make amendments to it. All decisions of Council are adopted if they receive a majority vote from the Councillors present at the meeting.
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Public Question Time and Submissions Provision is made for members of the public to speak to the agenda item(s) listed. Members of the public have the option to either participate in person with COVID safe requirements or join the meeting virtually via Teams to speak to the item live during the meeting. If you would like to address the Council and /or ask a question on any of the items being discussed, please submit a ‘Request to Speak form’ by 4pm on the day of the meeting via Council’s website: Request to speak at a Council meeting - City of Port Phillip |
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Special Meeting of the Port Phillip City Council |
To Councillors
Notice is hereby given that a Special Meeting of the Port Phillip City Council will be held in St Kilda Town Hall and Virtually via Teams on Tuesday, 14 May 2024 at 6:30pm. At their discretion, Councillors may suspend the meeting for short breaks as required.
AGENDA
1 APOLOGIES
2 CONFLICTS OF INTEREST
3 Well Governed Port Phillip
3.1 Council Plan and Budget (Year 4) Interim engagement Report: Hearing of Community Feedback.................... 7
Special Meeting of the Port Phillip City Council - 14 May 2024
3.1 Council Plan and Budget (Year 4) Interim engagement Report: Hearing of Community Feedback............................................................. 7
Special Meeting of the Port Phillip City Council
14 May 2024
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Council Plan and Budget (Year 4) Interim engagement Report: Hearing of Community Feedback |
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Executive Member: |
Lachlan johnson, general manager operations and infrastructure Joanne McNeill, Executive Manager, Governance and Organisational Performance |
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PREPARED BY: |
Jacky Bailey, Head of Corporate Planning Kihm Isaac, Corporate Planning and Performance Advisor Penny Smallwood, Corporate Planning and Performance Advisor |
1. PURPOSE
1.1 To receive and hear community feedback on the Draft Council Plan and Budget (Year 4).
1.2 To inform Councillors of the feedback received to date (up to and including 9th May) on the Council Plan and Budget (Year 4), as context for the Hearing of Feedback from community members.
2. EXECUTIVE Summary
2.1 An important part of developing the Council Plan and Budget (Year 4) is to seek feedback and input from our community.
2.2 Engagement on this project opened on 18 April and will close on 13 May 2024.
2.3 This engagement report summarises all feedback received up to and including 9 May 2024. Feedback received over the last few days of the engagement period will be included in the final engagement report to Councillors.
2.4 Feedback received at the 14 May 2024 Special Meeting of Council will be captured in the final engagement report to be tabled at 26 June 2024 Special Meeting of Council.
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That Council: 3.1 Thanks the Community who have provided their feedback at the 14 May 2024 Special Meeting of Council as part of the draft 2024/25 Council Plan & Budget. 3.2 Notes the Interim Engagement Summary Report as included in attachment 1. |
4. KEY POINTS/ISSUES
4.1 The attached report summarises community feedback on the Council Plan and Budget (Year 4), up to and including 9th May 2024.
5. CONSULTATION AND STAKEHOLDERS
5.1 Feedback from 200 community members, including 186 individuals and 14 organisations, has been provided thus far (up to and including 9th May). This includes diverse representation from people of different demographics and location.
6. LEGAL AND RISK IMPLICATIONS
6.1 The Local Government Act 2020 requires councils to engage with the community. This interim report is one of the many ways we meet that obligation.
7. FINANCIAL IMPACT
7.1 The potential financial impact of community feedback and requests made via this process will be considered as part of the wider budget preparation process.
8. ENVIRONMENTAL IMPACT
8.1 Not applicable
9. COMMUNITY IMPACT
9.1 This interim engagement report is designed to give Councillors insight into the community’s views about the draft Council Plan and Budget. This will help inform decisions about the final plan and budget, which is due to be adopted at 26 June Council Meeting.
10. ALIGNMENT TO COUNCIL PLAN AND COUNCIL POLICY
10.1 Community engagement is a key part of the Council Plan and Budget development process.
11. IMPLEMENTATION STRATEGY
11.1 TIMELINE
11.1.1 Community members will have an opportunity to speak directly to Councillors at the 14 May ‘Hearing of Feedback’ meeting.
11.1.2 A final engagement report, incorporating all feedback from the community on the draft Council Plan and Budget (Year 4) will be provided to Councillors to inform their decisions about the final Council Plan and Budget (Year 4).
11.2 COMMUNICATION
11.2.1 We will ‘close the loop’ with the community by posting a final engagement report on the ‘Have Your Say’ page for this project.
12. OFFICER MATERIAL OR GENERAL INTEREST
12.1 No officers involved in the preparation of this report have any material or general interest in the matter.
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ATTACHMENTS |
1. Interim Engagement Summary Report |
